RFP NO. 2020-004 - FIRE AND EMS SERVICES
The Village of Indiantown (“Village”) is a rural community of 9 square miles and approximately 6,800 residents in the Florida’s Treasure Coast, which was first established in the early 1900’s. The Village was incorporated as a municipality in 2017 as the newest government in Florida. The Village is governed by a Mayor and Council elected at large, while day-to-day operations are directed by the Village Manager. The Village has received fire suppression, 911/advanced life support paramedic services (including ambulance transport), prevention and investigation services under contract from Martin County Fire Rescue (MCFR). The Village’s existing agreement with the MCFR is renewable on an annual basis and is set to expire on October 1, 2020.
The Village is seeking sealed proposals from qualified Providers for a full-service agreement that provides for both Fire Protection Services and 911/Advanced Life Support (ALS) Emergency Medical Services (including transport services). In addition, these services should include Hazmat response, Search and Rescue and Fire Prevention, Investigation Services and Village employee training. The sealed proposals will be received at the Office of the Village Clerk, 16550 SW Warfield Blvd., Indiantown, FL 34956, until 4:00 p.m. Eastern Standard Time, on Thursday, April 2, 2020, at which time this RFP will be publicly declared closed.
Solicitation documents may be obtained by contacting DemandStar by Onvia at: www.demandstar.com or toll-free at: 1-800-711-1712. Vendors who obtain solicitation documents from other sources than DemandStar.com are cautioned that the solicitation package may be incomplete. Furthermore, any and all addendums or clarifications will solely be posted and disseminated by DemandStar. All plan holders in DemandStar will automatically be provided, by DemandStar, with any addendums or clarifications issued by the Village.
VENDORS WHO DO NOT USE DEMANDSTAR DO SO AT THEIR OWN RISK. THE VILLAGE RESERVES THE RIGHT TO DISQUALIFY ANY PROPOSERS THAT DO NOT INCLUDE ACKNOWLEDGEMENTS OF RECEIPT OF ANY CLARIFICATIONS AND/OR ADDENDUMS ISSUED BY THE VILLAGE THROUGH DEMANDSTAR.
The term of this agreement shall be for three (3) years, beginning October 1, 2020, with an option to extend the agreement for two (2) additional two-year extensions (7 years total maximum award), based on the mutual consent of both parties, provided that the Provider has met the requirements of the Village and earned the right to negotiate for a renewal based on performance and at the sole discretion of the Village. The Village shall make the offer of extension to the Provider at least nine (9) months prior to the scheduled end of the term of the Agreement or any previously granted extension.
The Village encourages Providers to be creative and innovative in their approach to offer options that provide a viable service level for the Village. Providers may elect to submit proposals that result in a collaborative approach in the delivery of services under a resultant contract. Providers may submit a proposal that includes the use of multiple Provider agencies working together (i.e. neighboring jurisdictional agencies) to deliver the proposed required services described herein. In such a proposed collaborative approach, the Provider shall describe in its proposal, in detail, the organizational structure of the proposing entity (i.e. Joint Powers Authority agreement), describe the roles of each participating entity and describe how each of the collaborating entities will work together to deliver all the required services set forth herein under a resultant contract.
Providers shall submit ONE (1) SEARCHABLE PDF COPY ON AN USB DRIVE OF THE COMPLETED, ORIGINAL RFP PACKAGE AND FIVE (5) PHOTOCOPIES in a sealed package(s). Your company name, address, the RFP number and the RFP description shall be clearly stated on the outside of the sealed package(s).
Email and facsimile responses shall not be accepted.
All RFP submittals shall be in a sealed package addressed to the Office of Village Clerk, Village of Indiantown, 16550 SW Warfield Boulevard, Indiantown, FL 34956, and plainly marked on the outside:
Proposer’s Name:
Proposer’s Address:
RFP No.: 2020-004
RFP Description: FIRE AND EMS SERVICES
Providers may not withdraw their proposals for a period of ninety (90) calendar days after the day set for the opening of Proposals.
The Village of Indiantown reserves the right to waive informalities, to reject any and all RFP submittals, and to accept any RFP submittals or any combination of RFP submittals, which, in its sole judgment, will best serve the public interest.
All requests for information related to this solicitation must be submitted in writing and directed to Susan A. Owens, MPA, MMC, Village Clerk, at: sowens [at] indiantownfl.gov.
Susan A. Owens, MPA, MMC
Village Clerk
Issued: March 2, 2020