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Village of Indiantown Inaugural Regular Meeting

Date: Wednesday, April 11, 2018
Category: Announcements
Summary: Village of Indiantown inaugural regular village council meeting more…

Village of Indiantown Council Agenda 3-21-18

 
 
 
 
 
 
 
Please see the Council Agenda for the Village's Inaugural Meeting on March 21, 2018 on our documents page.
 

Village of Indiantown Election Results

Transition Team

February 28 Meetings

The Transition Team met on February 28 to identify issues and options for discussion and action by the Village Council. The Comp Plan Review Committee also met to continue the work on suggested draft revisions for Chapters 1-4.  The agenda and revisions, as well as supplementary documents on planning law and different community development models can be viewed by visiting our documents page.

In our documents section, you can also find a Village of Indiantown Advisory Board application.  The Village Council may choose to adopt this form or a version of it – or develop a new form.

The next Transition Team meeting will be held on March 7 at the Indiantown Civic Center.  The next Comp Plan Review Committee meeting will be held at 11 a.m. at the Indiantown Civic Center.

 

February 21 Meetings

Several meetings were held on February 21 to identify issues and options for discussion and action by the Village Council.  The Comp Plan Review Committee met to take initial organizational actions and for a review of the draft revisions for Chapters 1-4.  The agenda and revisions, as well as supplementary documents on planning law and different community development models can be viewed by visiting our documents page.

The Transition Team met briefly prior to the candidate ethics and open government training session. Their agenda is also posted in documents, along with a memorandum regarding whether it would be legal to hold Village Council meetings at the Indiantown Civic Center since the civic center is a privately owned building. The short answer is yes, but you can read the memo yourself in documents.

A Village of Indiantown Advisory Board application has also been posted to the documents section.  The Village Council may choose to adopt this form or a version of it – or develop a new form.

The next Transition Team meeting will be held on February 28, 2018 at 10 a.m. at the Indiantown Civic Center. 

 

Transition Team Meeting Report – February 14, 2018

The transition team is engaged in identifying those critical items needed and necessary to be completed prior to the first regular meeting of the elected Village Council on March 21, 2018.

Scott Watson, Kevin Powers and Tom Kenny were in attendance, as was consultant Paul Nicoletti.  

  • Paul Nicoletti, the consultant engaged to assist the Transition Team, introduced Teresa Lamar-Sarno, Special Assistant to the Stuart City Manager, and Bonnie Landry.  Stuart’s City Manager has agreed to loan four hours per week of Lamar-Sarno’s time to assist with the committee working on proposed updates to the comp plan. Any time over four hours will be paid through the existing county contract.  Bonnie Landry, an experienced planning professional who has worked in Martin and St. Lucie counties, will also be assisting with the comp plan efforts.
  • Martin County Clerk of Court Carolyn Timmann was also in attendance. She is making office space at the Martin County Indiantown Annex at 16550 SW Warfield Blvd. available for the interim use as Village offices.
  • Nicoletti, through the existing contract with the county, will be purchasing basic office equipment necessary for the Village’s initial use and will be working with an IT consultant to get the appropriate network and backups in place.
  • The civility statement the Transition Team operates under was streamlined and similar language will be recommended to the new Council, but the Council will make their own decision regarding this.
  • Discussion was held regarding letters of interest received from companies that handle business inspection services.  The letters of interest are being collected for review and action by the Village Council, until that time, these services are being handled by Martin County.
  • A committee to work on putting together suggested revisions to the county’s current comprehensive growth management plan for adoption by the Village Council was nominated and approved. The committee will consist of Roger Balmer, Champ Hardee, Bob Howe, Mitch Hutchcraft, Tom Kenny, Kevin Powers, and Scott Watson.  Until the Village Council adopts a new comp plan, the Village must operate according to the rules of the county’s existing plan – so this is a priority item.  The comprehensive planning process is time-consuming, so the committee’s input will give the Village a head start. However, the committee can only make recommendations, ultimately it will the Council’s decision.  PLEASE NOTE THAT WORKING DOCUMENTS OF THE COMP PLAN REVISION RECOMMENDATIONS CAN BE FOUND ON THE DOCUMENTS PAGE OF WWW.INDIANTOWN.ORG.
  • It was requested that the Treasure Coast Regional League of Cities be asked to invite all the region’s mayors to the first meeting of the new Village Council on March 21.   The Seminole Tribe leadership will also be invited.

It is the goal of the Transition Team to provide for a seamless transition from county government to government by Village Council.  The team is not setting policy, the members are working to ensure the Village Council has the information they need to govern from the very first meeting date.  This information includes identifying issues the council will need to make early decisions about and providing them with the full range of options related to these issues.

The next meeting will be held at 5 p.m. on February 21 at the Indiantown Civic Center. This will be a short meeting as candidate training for the Village Council candidates will follow. Both the meeting and the training session are open to the public. 

 

Transition Team Meeting Report -- January 31, 2018

Scott Watson, Marsha Powers, Kevin Powers and Paul Nicoletti were in attendance.

  • The Transition Team approved contracting with T.J. Leahy, CPA, with Carr, Riggs & Ingram, as a subcontractor working under Paul Nicoletti.  Leahy has a background in municipal audit and finance; he does the accounting work for the Town of Ocean Breeze.  Leahy will get the initial accounting structure and system set up for the Village of Indiantown.
  • Discussion continued this week on setting up a committee to work on a Draft Comprehensive Plan – to give the new council a head start in reviewing and adopting a new Comprehensive Plan.  Until the council adopts a new plan, the Village will operate under Martin County’s existing plan.  Transition Team member Tom Kenny has been working on this effort. Community members will soon be asked to fill out and submit an application to be on this committee.  The Transition Team is still looking at a definition of “affected person” in order to set the requirements for committee participation but the definition will include village residents, owners of businesses and properties within the village limits, and neighboring property owners.  Ultimately, however, the draft plan will be submitted to the Village Council and its members will make the decision to adopt it, reject it or change it. Part of the adoption process will include public hearings and input.
  • The was discussion of the civility language that is being used by the Transition Team as a code of conduct for their meetings. While it was agreed that not everyone is skilled at public speaking, the Transition Team feels the language which appears on the cover sheet of their agendas allows for full expression of opinion. The Village Council will adopt their own code of conduct for meetings.
  • Paul Nicoletti said that he expects the first Council meeting will be largely ceremonial, although a few things will need to be decided on during the first meeting – how the meeting will be conducted, choosing a mayor, setting a schedule for future meetings, hiring or contracting with an interim attorney and interim village manager.
It is the goal of the Transition Team to provide for a seamless transition from county government to government by Village Council.  The team is not setting policy, the members are working to ensure the Village Council has the information they need to govern from the very first meeting date.  This information includes identifying issues the council will need to make early decisions about and providing them with the full range of options related to these issues.
 

The next Transition Team meeting is set for Wednesday, February 7 at 10 a.m. at the Indiantown Civic Center.  See the agenda in documents.

 

Transition Team Meeting Report -- January 24, 2018

The transition team is engaged in identifying those critical items needed and necessary to be completed prior to the first regular meeting of the elected Village Council on March 21, 2018.

Marsha Powers substituted in for Kevin Powers who was unable to make this meeting. The Transition Team voted to have Marsha as an alternate should any of them not be able to attend a meeting.

  • Paul Nicoletti, the consultant engaged to assist the Transition Team, brought up the recent action by the Martin County Board of County Commissioners to notice their intent to levy a fire assessment fee.  This fee is to fund fire service readiness and, if enacted, would apply to all properties served by Martin County Fire Rescue.  There are many steps that the county has to take before approving this fee, so this agenda item was simply for awareness.  The proposed fee is not related to Indiantown independence, if enacted it would be county-wide. 
  • The Village’s fiscal year will be from October-September.  This means that the new council will have about six months to adopt a budget for the 2018-2019 year.
  • Mr. Nicoletti provided a handout that outlined his recent discussion with Deputy County Administrator Don Donaldson regarding the services that will need to be undertaken by the Village or by others through interlocal agreements.  These will all need to be approved by the council. In some cases, the council may decide that they want to contract with the county for the services initially, and then take over the functions over time.  In other cases, it may make sense for the council to contract with the county on an ongoing basis.  The ultimate decision will be up to the council and can change over time. They include Fire-Rescue, Stormwater, Road & Street Maintenance, Engineering, Law Enforcement, Animal Care and Control, Parks, Street Light Maintenance, Traffic Signal Maintenance, Code Enforcement, Growth Management, Building Inspection, Community Redevelopment, Finance.  Discussions will also need to be held with FPL regarding the franchise fees and utility taxes.
  • Jeff Sabin of Waste Management was in attendance and indicated that solid waste and recycling services would stay as they are currently but that he would be available to work with the Village Council in the future to do what is in the best interest of the community.
  • The Transition Team and Mr. Nicoletti are working on putting together the agenda for the first council meeting, including procedures for how the meeting is conducted…the council needs to decide when, where, and how often it will meet, what rules to run the meetings by, how to handle tie votes and when to take public comment. A resolution with recommendations will be prepared which the council can adopt as is or change. The recommendation for public comment would be to hold it to the end of the meeting for issues not on the agenda and to take comments from the public on agenda items as each issue comes up for discussion.
  • Limited discussion was held regarding water/sewer but that is not something that needs to be or can be decided by the council as Indiantown’s water company is privately held.  The long-term future of water and sewer in Indiantown is an important matter but isn’t one of the issues the council needs to take up initially.
  • The next meeting will be held at 5 p.m. on January 31 at the Indiantown Civic Center.
It is the goal of the Transition Team to provide for a seamless transition from county government to government by Village Council.  The team is not setting policy, the members are working to ensure the Village Council has the information they need to govern from the very first meeting date.  This information includes identifying issues the council will need to make early decisions about and providing them with the full range of options related to these issues. 
 
See the agenda for the January 31 Transition Team meeting in Documents.
 
 
Transition Team Meeting Report -- January 16, 2017

The transition team is engaged in identifying those critical items needed and necessary to be completed prior to the first regular meeting of the elected Village Council on March 21, 2018.
• A scope of work for consultant Paul Nicoletti was approved and will be sent back to the county commission for their final approval at the commission meeting on January 23.
• An alternative meeting place for at least the March 21 council meeting is being sought as public attendance is expected to be higher than the library can comfortably accommodate.
• The Village will start its year with the same comprehensive plan as is currently in place for the county but the council members are expected to adopt their own comp plan before the end of the first year. This is a complex and time-consuming process. A subcommittee comprised of stakeholders is being sought to get the initial process started. Those interested should call the chamber of commerce at 772-597-2184 and provide their name and contact number.
• One or more training sessions for candidates and newly elected council members were discussed. The training would cover Florida’s sunshine and ethics laws and related topics.
• A series of initial resolutions that the new council would need to decide on were outlined – these are decisions that will need to be made at the first meeting or very shortly thereafter and include meeting location, times, format, which meeting rules to adopt, interim staffing options for manager, attorney and clerk, authorizing negotiations on interlocal agreements with the county. It is the Transition Team’s goal to provide the new council with information about all their options for these items.
• The Transition Team is reviewing their schedules and meeting room availability with the hope that one or two of their meetings would be able to be held in the early evening to allow residents who work during the day to attend.

It is the goal of the Transition Team to provide for a seamless transition from county government to government by Village Council. The team is not setting policy, the members are working to ensure the Village Council has the information they need to govern from the very first meeting date. This information includes identifying issues the council will need to make early decisions about and providing them with the full range of options related to these issues.  

 

See the agenda for the January 24 Transition Team meeting in Documents.

 

Roadmap to Village Council Election

The very first election for Village Council will be on March 13.  The steps below outline important information for candidates and voters alike.
 
  • Through January 5, 2018 – Prospective candidates should schedule a meeting in Stuart with Debbie Dent to go over election rules, timing, forms, etc.  Debbie can be contacted at debbied@martinvotes.com or at 772-288-5637.  Certain forms are required prior to collecting campaign contributions, making campaign expenditures and opening a campaign account.  Debbie will personally walk all prospective candidates through the process.
  • During the official qualifying period between 1/8/18 at noon to 1/12/18 at noon, candidates MUST present themselves and their required paperwork to Debbie Dent at the Supervisor of Elections Office in Stuart.  This must be done in person. In order to qualify as a candidate, according to the village charter, a candidate must have established residency within the village boundaries one year prior to the date they qualify as a candidate.
  • Candidate training will be held at the Supervisor of Elections Office at 9am on January 17. This is not required but is VERY helpful.  Candidates, campaign managers and treasurers should consider attending.
  • Candidate Forum January 30 at Indianwood Community Center, for Indianwood residents
  • Week of February 5:  Vote-By-Mail ballots will be mailed by the Supervisor of Elections to those who have requested a mailed ballot. Vote-By-Mail ballots can be requested online at www.martinvotes.com or by calling 772-288-5637.  If you have requested a Vote-By-Mail ballot for a recent election, you may already be on the list. You can look up your status online at www.martinvotes.com.  Mail ballots should be mailed back by March 6 to ensure they arrive by March 13, ballots that arrive late will not be counted.  They cannot be dropped off at the polling place.
  • February 12 is the last day you may register to vote.  This is the date the Supervisor of Elections Office must have your registration in hand, so mailed registrations should be sent in no later than February 5. If you are already registered to vote at your address within the Village of Indiantown boundaries, you do not need to take any action. 
  • Candidate Forum February 27 – Indiantown Civic Center
  • Deadline to accept campaign contributions is March 8, 2018.
  • Early voting will be held March 8, 9 and 10 from 8am-5pm at the Elizabeth Lahti Library.
  • Election Day is March 13.  Vote at the Elizabeth Lahti Library between 7am-7pm. The top three vote getters will be elected to 4-year terms, the other two will have 2-year terms. 

About Indiantown FL

Indiantown independence has been a decades-old discussion and now is the time. By creating our own Town and incorporating Indiantown we will allow residents the opportunity for self-determination, ensuring Home Rule and Fair Treatment of our citizens and our town. Many current residents, as well as the supporters of the Town of Indiantown, want to protect and preserve their hometown with local representation. Working together, we can create our own land of opportunity and prosperity for the citizen of Indiantown.

The proposed Village of Indiantown was authorized for referendum by the Legislature in May 2017.  On Nov 7, 2017, 63 percent of voters participating in the election voted to incorporate.  The village will become official on December 31, 2017.  Election of the first 5-person village council will be held on March 13. 2018.  The top three vote-getters will have four-year terms on the council, the other two will have two-year terms. 

Many residents have questions about becoming a town; we have included information in the documents section of this site which may assist you, including the town charter, a boundary map and an inital budget. We also included a copy of the feasibility study which shows the actual anticipated costs. 
 
We will initially have one council person per 1,000 people, who will most likely be your friend and neighbor. The small town feel will stay the same, and your voice will be heard.